Officers

The officers of the Terraces Toastmasters in Atlanta are dedicated to making your experience in the club a pleasant, successful and fun experience. For more information about our club, email us at info@terracestoastmasters.com.

Clubs need trained leaders. Club success depends upon having Club officers who fulfill their responsibilities as leaders. When Club officers are well trained and performing their duties, members reap the benefits of a healthy Club environment. Detailed descriptions of Club officer roles and responsibilities can be found in the Club Officer Manuals (Catalog Nos. 1310A-1310G).

President

Serves as Club's chief executive officer, responsible for general supervision and operation of the Club. Presides at Club meetings. Directs Club in way which meets educational growth and leadership needs of members. In cooperation with executive team, establishes long-term and short-term plans for Club growth.

Vice President Education

Responsible for planning successful Club meetings so that each member has the opportunity to achieve his or her educational goals. Directs planning, organization, and implementation of Communication and Leadership, Speechcraft, and other educational programs. Schedules speeches, signs Communication and Leadership manuals, updates Member Progress Charts, and reports educational program completions promptly to World Headquarters. Coordinates recognition of member achievement. As second-highest ranking Club officer, presides at Club and executive committee meetings in absence of the President. Ensures that each new member receives orientation to the Toastmasters educational program, including assignment of mentors and new member induction.

Vice President of Membership

1. Is responsible for keeping a healthy Club membership of at least 20 active members by adding at least one new member a month. This is done by:
   • Encouraging all Club members to bring guests frequently and occasionally holding membership building contests.
   • Greeting all guests and making them feel comfortable. Sitting with guests to explain the meeting to them. Giving guests literature about the Club and Toastmasters International.
   • Getting guests to sign a Guest Book or Guest Information Sheet so that the Club can reach them.
   • Calling guests a couple of days after the meeting to thank them for attending and answer any questions they may have as well as encouraging them to return and become a member.
   • Sending all guests a follow-up thank you letter or thank you card for their attendance.
   • Sending new members a letter welcoming them to the Club.
2. Assists new members in filling out New Member Application forms and determining the dues owed (with the help of the Treasurer).
3. Works to encourage membership satisfaction.
4. Helps prepare the Semiannual Membership Report.
5. Chairs the Membership Committee.
6. Formally invites prospective new members to join (after approval by the Membership committee) subject to majority approval by a vote of club members during a meeting.
7. Introduces prospective new members to the club for a vote on their membership. Conducts formal induction when Club approves membership.
8. Participates in Executive Committee meetings.
9. Attends District-sponsored Club officer training.

Vice President Public Relations

Develops, implements, and administers a program that maintains a positive image of Toastmasters for all members, guests, and the general public. Responsible for internal and external public relations for the Club, including but not limited to: preparing and distributing news releases regarding Club activities; publicizing Club events; working with Club officers to develop literature about the Club; representing Club with the media. Works with Club Newsletter Editor and Sergeant At Arms to maintain an effective program of internal Club communication.

Secretary

• Maintain an Accurate Membership Roster
• Report New Officers to World Headquarters
• Maintain General Club Correspondence
• Keep Club Files
• Attend Club Executive Committee Meetings
• Attend District-Sponsored Club Officer Training
• Prepare Your Successor for Office

Treasurer

• Prepare a Budget
• Provide the Bank with a New Signature Card
• Prepare and Send Dues Statements
• Collect and Send Dues to World Headquarters
• Submit New Member Applications and Dues to World Headquarters
• Pay Bills as Due
• Keep Records of All Financial Transactions
• Present Verbal and Written Financial Reports Monthly
• Submit club Accounts for Audit
• Attend Club Executive Committee Meetings
• Attend District-Sponsored Club Officer Training
• Prepare Your Successor for Office

Immediate Past President

Provides guidance and serves as resource to Club officers and members. Chairs the Nominating Committee. Assists in preparation of Club Success Plan and promotes Club's efforts to become a Distinguished Club.

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